Billing/AR Coordinator
Reseda, CA Reseda, CA Full-time Full-time $25 - $27 an hour $25 - $27 an hour We are seeking a highly organized and detail-oriented Billing/AR Coordinator to join our team.
This crucial role will be responsible for managing monthly invoicing, accounts receivable, cash application, and reporting to ensure accurate and timely payments.
This position reports to the Operations Manager
Responsibilities:
Weekly and Monthly Invoicing:
Prepare and generate accurate and timely invoices for clients based on contract terms, services rendered, and pricing agreements.
Verify the completeness and accuracy of billing information to minimize discrepancies and potential payment delays.
Coordinate with internal teams to ensure invoices are aligned with delivered services.
Accounts Receivables:
Maintain and update client accounts receivable records, ensuring accuracy and completeness.
Follow up with clients on outstanding payments and resolve billing-related inquiries or disputes in a professional and customer-focused manner.
Cash Application:
Apply client payments accurately and promptly to the appropriate customer accounts.
Reconcile both check and ACH payments to invoices.
Investigate and resolve any discrepancies between payments and invoices.
Monthly Reporting:
Prepare and analyze financial reports related to billing, accounts receivables, and cash application on a monthly basis.
Payroll:
Assist with payroll as needed.
Including Weekly, Biweekly and Semi-monthly payroll Requirements and Skills:
Proven experience as a Billing/AR Coordinator or a similar role.
Strong understanding of billing and accounts receivables principles and practices.
Proficiency in using accounting software and financial management systems ( QuickBooks Online preferred, ADP Work Force Now preferred, Cash Pro - a plus) Strong customer service skills.
Proficient in Excel - xlookups, pivot tables, etc.
Excellent attention to detail and data accuracy.
Strong analytical and problem-solving skills.
Effective communication and interpersonal abilities to interact with clients and internal stakeholders.
Ability to work independently and collaboratively in a team-oriented environment.
Organizational skills and the ability to prioritize tasks in a fast-paced environment.
Physical Requirements:
Prolonged periods of sitting and/or standing at a desk Extended hours in front of a computer screen
Benefits:
We offer a comprehensive benefits package that includes a 401(k) plan, Health, Dental, Vision and Life insurance.
We believe in providing our employees with valuable benefits that contribute to their overall health.
Job Type:
Full-time Pay:
$25.
00 - $27.
00 per hour
Benefits:
401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid sick time Paid time off Vision insurance Work from home Physical setting:
Office Schedule:
Monday to Friday Supplemental pay types:
Bonus opportunities Ability to commute/relocate:
Reseda, CA:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Billing:
1 year (Preferred) Microsoft Excel:
2 years (Required) Work Location:
Hybrid remote in Reseda, CA.
Estimated Salary: $20 to $28 per hour based on qualifications.
This crucial role will be responsible for managing monthly invoicing, accounts receivable, cash application, and reporting to ensure accurate and timely payments.
This position reports to the Operations Manager
Responsibilities:
Weekly and Monthly Invoicing:
Prepare and generate accurate and timely invoices for clients based on contract terms, services rendered, and pricing agreements.
Verify the completeness and accuracy of billing information to minimize discrepancies and potential payment delays.
Coordinate with internal teams to ensure invoices are aligned with delivered services.
Accounts Receivables:
Maintain and update client accounts receivable records, ensuring accuracy and completeness.
Follow up with clients on outstanding payments and resolve billing-related inquiries or disputes in a professional and customer-focused manner.
Cash Application:
Apply client payments accurately and promptly to the appropriate customer accounts.
Reconcile both check and ACH payments to invoices.
Investigate and resolve any discrepancies between payments and invoices.
Monthly Reporting:
Prepare and analyze financial reports related to billing, accounts receivables, and cash application on a monthly basis.
Payroll:
Assist with payroll as needed.
Including Weekly, Biweekly and Semi-monthly payroll Requirements and Skills:
Proven experience as a Billing/AR Coordinator or a similar role.
Strong understanding of billing and accounts receivables principles and practices.
Proficiency in using accounting software and financial management systems ( QuickBooks Online preferred, ADP Work Force Now preferred, Cash Pro - a plus) Strong customer service skills.
Proficient in Excel - xlookups, pivot tables, etc.
Excellent attention to detail and data accuracy.
Strong analytical and problem-solving skills.
Effective communication and interpersonal abilities to interact with clients and internal stakeholders.
Ability to work independently and collaboratively in a team-oriented environment.
Organizational skills and the ability to prioritize tasks in a fast-paced environment.
Physical Requirements:
Prolonged periods of sitting and/or standing at a desk Extended hours in front of a computer screen
Benefits:
We offer a comprehensive benefits package that includes a 401(k) plan, Health, Dental, Vision and Life insurance.
We believe in providing our employees with valuable benefits that contribute to their overall health.
Job Type:
Full-time Pay:
$25.
00 - $27.
00 per hour
Benefits:
401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid sick time Paid time off Vision insurance Work from home Physical setting:
Office Schedule:
Monday to Friday Supplemental pay types:
Bonus opportunities Ability to commute/relocate:
Reseda, CA:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Billing:
1 year (Preferred) Microsoft Excel:
2 years (Required) Work Location:
Hybrid remote in Reseda, CA.
Estimated Salary: $20 to $28 per hour based on qualifications.
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